COVID-19 UPDATE | 26 MARCH 2020 – Private Coaching & Club Grounds   

Pony Club Victoria’s (PCV) primary concern is the safety of our members and the wider community. 

Pony Club Victoria is closely monitoring the situation with respect to COVID-19 and working to support the measures implemented by the government and health authorities to keep the community healthy.  

We wish to stress the importance of members, zones, clubs and event officials listening to the directives from government and health authorities who are best placed to implement measures to manage this current public health concern of COVID-19.  

The government and health authorities are currently implementing measures to slow the transmission of COVID-19 to ensure the health and wellbeing of the community.  To assist with this effort all activities/events conducted by Pony Clubs are currently suspended until further notice.  Activities/events include rallies, clinics, competitions and all INDOOR coaching/activity.  

Pony Club Victoria have been working to find answers to questions raised regarding the conduct of private coaching, schooling, members access to grounds and members insurance during this current COVID-19 health situation.   

Pony Club Victoria in line with current government and health authority guidelines can advise:  

  • Private coaching may still occur:  
    • in small groups up to 5 individuals,   
    • observing 4m square space per person (government ruling)  
    • Limited to 2hrs sessions  
    • outdoor only  
  •  PCA NCAS Level 1 (current qualifications and registered with PCV) may conduct private training as detailed above and will be covered as usual for coaching PCV/PCA members under the PCA insurance whilst doing so.  
  • Clubs may offer their grounds for private coaching, schooling or to members if space allows for 4 square meters per person and in line with any usual tenancy requirements.  

CLOSURE OF INDOOR SPORTING VENUES (includes covered arenas)

Recent restrictions implemented by the government included the closure of indoor sporting venues.   Indoor sporting venues are defined as: an area, room or premises that is or are substantially enclosed by a roof and walls, regardless of whether the roof or walls or any part of them are permanent, temporary, open or closed.   This includes COVERED ARENAS.

Therefore, Pony Club private coaching may continue outdoors only.  However, coaches need to ensure they can demonstrate “reasonable” care has been taken to protect students from contracting COVID-19. Clubs who offer their grounds for coaching, schooling or members use must also ensure “reasonable” care is taken to limit the spread of the virus.  

It is incumbent on all who continue to pursue private coaching activity that measures are taken to ensure the health and wellbeing of each other.    

  • Coaches must take “reasonable” care to ensure a safe learning environment including not holding sessions if they are unwell or have come into contact with someone who is showing symptoms of COVID-19 or has been confirmed as having the virus. 
  • Clubs must take “reasonable” care by ensuring a safe learning environment and;   
  • Students must not attend sessions if they are unwell or have come into contact with someone who is showing symptoms of COVID-19 or has been confirmed as having the virus. 

Please note the current situation is changing rapidly, we should all be prepared for further lock down measures and restrictions to be implemented over the coming weeks.   

Pony Club Victoria will continue to monitor this situation and advise on Pony Club activity that is safe to run, in line with government and health authority direction during this challenging time.  Please keep watching the website and Facebook for information and updates.  

Further information can be found on the Department of Health & Human Services website:  


On advice from our insurers all parties covered by Pony Club Australia insurance must act in accordance with the governing body and governmental guidelines and must demonstrate “reasonable care” to prevent bodily injury including sickness to third parties.  

As such, reasonable care includes recommendation given by relevant Commonwealth and state government authorities who are best placed to advise on the response to this evolving situation.  

Failure by Clubs/Coaches/Individuals to act in accordance with such directives from PCA, PCV, government or relevant authorities, could see them found in breach of the reasonable care conditions of the policy.  



  • No pony club can organise any activity that involves gathering people in the one place, until further notice.   
  • Clubs may offer their grounds to members and coaches for the conduct of private training or schooling purposes. 
  • There can be no more than 5 people plus a coach on the grounds at any one time. 
  • Clubs if offering their grounds must ensure signage is provided to assist with good hygiene practises. 
  • Club facilities must be closed, including the toilets, no letting out of equipment. 


  • Private coaching of small groups up to 5 people is permitted with the 4m square space rule being applied and lessons to take no longer than 2hrs. 
  • No coaching within an indoor sporting venue – this includes covered arenas. Coaching is permitted outdoors following insurance directives (above)   
  • Follow all government directives regarding hygiene and safe distances   
  • Provide hand sanitizer or soap and promote washing of hands before and after lessons. 
  • No socialising is permitted, students attend and then leave lessons, limit other attendees to one 
  • Any participant unwell or having been around an unwell person must stay home   
  • Horses to be tacked up at float area
  • Use of wash bays, yards etc not permitted 
  • No sharing of equipment 
  • If coaches use headsets, riders must have their own earpieces, no sharing of equipment between students 


  • Large group gatherings not permitted 
  • Park away from other participants allowing at least 12m between floats. 
  • The current situation is changing rapidly; clubs and coaches need to stay up to date on information and should be prepared for further shutdowns or restrictions to be implemented in the coming weeks.  
  • All PCV members, coaches and affiliates must abide by this advice and demonstrate reasonable care.   

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